ABOUT UPTOWN
Uptown is more than a shopping centre. It is an artfully designed social gathering place. It is a hub for commerce and culture where you can shop, dine, work and one day live. It is an easily accessible focal point for all of Victoria. And it has Vancouver Island’s best mix of shops, restaurants, and entertainment. Uptown is built for the future of Victoria and the future of retail.
ABOUT THE ROLE
Shape Property Management is seeking to hire a full-time Accounts Administrator for the Uptown location in Victoria. This individual will be reporting directly to the General Manager, as well as the Accounting Manager and will provide accounting and administrative support for the onsite and head office teams. Applicants for this position should be detail-oriented, organized, self-motivated and have the desire to work with a dynamic and collaborative team.
Primary Job Responsibilities
This position is responsible for a variety of on-site functions including accounts payable, accounts receivable, and general administrative duties including:
Oversee accounts receivable
- Generating charges for monthly rent, percentage rent, and ad hoc chargebacks as required
- Weekly bank deposits and recording all rental payments
- Taking ownership of reconciling tenants’ accounts, contacting tenants, and generating invoices/statements as needed
- Generating monthly summary of arrears with notes and status updates
Oversee onsite accounts payable
- Obtaining appropriate approvals, coding, and entering invoices
- Issuing Purchase Orders and matching with subsequent invoices
- Communicating with vendors on billing inquiries and outstanding payments
- Collect and input monthly sales data and yearly audited sale statements from tenants
- Assist Property Accountant with annual CAM reconciliations
- Assist Property Accountant with month-end close including preparing monthly expense accruals, reconciliation of gift cards, and credit card statement
- Assist Operations team leads in preparing annual operating budgets
- Track operating budgets on a monthly and quarterly basis and updating Operations team leads of their progress to date and sources of variances from budget
- Prepare initial lease set up including inputting lease data, preparing tenant opening packages and rental notices
- Ad-hoc analysis and information gathering as required by the Operations team or Head Office staff
- Maintain lease files, architect certificates, service contracts and other agreements
- General record-keeping, filing, and administrative duties
Qualifications
Required Knowledge, Skills, and Abilities
- Exceptional organizational skills and attention to detail
- Ability to assess tasks and prioritize work to meet deadlines
- Demonstrated ability to work both independently and within a team environment
- Equally effective at working in the details as well as understanding the big picture
- Self-starter who takes ownership for all tasks assigned
- Demonstrates personal integrity and honesty
Required Training and Experience
- Post-secondary education with an emphasis on bookkeeping/accounting
- Related industry experience, such as commercial accounting, real estate or property management is considered an asset
- Advanced skills in Microsoft Office applications, specifically Microsoft Excel
- Experience with Yardi Voyager is an asset